|I. Name, Nature, and Fiscal Year
The name of this organization shall be Music Theory Society
of the Mid-Atlantic (MTSMA). It shall be a non-profit corporation
with a fiscal year of January 1- December 31.
II. Purposes and Activities
MTSMA shall be organized for scholarly and educational
purposes. Its principal goal shall be to foster the discipline of
music theory. MTSMA will strive to disseminate information regarding
all aspects of music theory through public forums, conferences, and publications.
In these endeavors MTSMA will encourage the highest standards in music
theory research, creativity, and pedagogy. In support of these goals,
||Provide a forum for the exchange
of information and ideas pertaining to music theory and its teaching, especially
among theorists residing or teaching in the Mid-Atlantic region (see VI);
||Promote and facilitate communication with other music
disciplines and with other artistic and scholarly communities, particularly
in the Mid-Atlantic region;
||Organize annual conferences to be held at locations throughout
the Mid-Atlantic region, which may include the presentation of papers and
panel discussions, the performance of music, and the exhibition of published
and/or teaching materials;
||Provide contact for students and young professionals
with the music theory community;
||Publish a newsletter, journal, and/or other appropriate
||Encourage research in music theory and its teaching;
||Make available to educational administrators resource
personnel to assist in the development of programs and teaching materials
in music theory; and
||Perform other appropriate actions, such as publicizing
MTSMA activities, commissioning translations, and so on.
The activities of Music Theory Society of the Mid-Atlantic
shall not be pursued for profit nor constitute a business. No part
of the earnings of MTSMA shall be used for the benefit of any officer or
employee of MTSMA or any other individual, except as reasonable compensation
for goods or services required by MTSMA in pursuing its activities.
No part of the activities of MTSMA shall consist of carrying on propaganda
or otherwise attempting to influence legislation; nor shall MTSMA participate
in or financially contribute to any political campaign on behalf of or
in opposition to any candidate for public office.
An Executive Committee constituted according to Bylaw
IV and elected according to Bylaw V will operate MTSMA. The Executive
Committee will consist of four officers—a President, Vice President, Treasurer,
and Secretary—five Members-at-Large, and one Student Representative.
The Executive Committee will:
||Oversee annual conferences of the Society;
||Determine the locations of the conferences;
||Call a business meeting at each annual conference;
||Establish the agenda for the meeting;
||Supervise elections of officers;
||Order the taking of votes by mail or electronic ballot
when such action shall be advisable;
||Establish fiscal policies, which may include the establishment
and collection of membership dues;
||Cause the Treasurer's accounts to be audited;
||Supervise MTSMA's publications;
||Prepare reports for the membership; and
||Generally oversee MTSMA's welfare.
A majority of the Executive Committee shall constitute
a quorum. Executive Committee members unable to vote in person may
vote by mail, telephone, or other electronic means.
IV. The Structure of the Executive Committee
The Executive Committee shall consist of eleven elected
members—four officers (President, Vice President, Treasurer, and Secretary),
five Members-at-Large, and one Student Representative—and shall be composed
exclusively of music theorists who live, teach, or are engaged in theory
studies in the Mid-Atlantic region (see VI). Students may not serve
as officers or Members-at-Large. The functions and duties of Executive
Committee members are described below:
||The President shall carry out the policies
of the Executive Committee and preside at all meetings of MTSMA and the
Executive Committee. The President shall appoint all Standing Committees,
with the advice of the Executive Committee, and serve as a member ex officio
on these committees. The President shall represent MTSMA in its relations
with other musical and scholarly organizations and agencies. The
President shall discharge any other duties customarily associated with
||The Vice President shall discharge the functions of the
President in case of the latter's disability or absence, or at the latter's
request, and serve in various capacities which may be appropriate to the
office and the Society.
||The Secretary shall carry on the work of MTSMA under
the direction of the
President. The Secretary shall take the minutes
of all meetings of MTSMA and the Executive Committee. The Secretary
shall maintain the membership lists of MTSMA, conduct its correspondence,
take the minutes of the business meeting, distribute the minutes in advance
of the following meetings, and perform any other appropriate duties.
||The Treasurer shall maintain records of MTSMA's income
and expenses, collect membership dues and other monies, deposit them in
the name of MTSMA, and pay all bills of MTSMA. The Treasurer shall
be authorized to disburse funds in the name of MTSMA, and—with the authorization
of the Executive Committee—invest any funds not needed for current disbursements.
The financial records of MTSMA shall be audited periodically by an external
agency, and this audit shall be reported to the members of the Society.
The Treasurer shall present a financial report at each annual conference,
and make any other reports that the Executive Committee may deem necessary.
||The Members-at-Large and Student Representative shall
assist the four officers in determining the policies of MTSMA.
Each member of the Executive Committee will have a single
vote, and all motions will be carried by a simple majority. In the
event of absent members, a tie vote may be carried over to a future meeting,
or—at the discretion of the President—absent members may be canvassed by
mail, telephone, or other electronic means.
V. Election and Terms of Office of the Executive Committee
The President shall appoint a three-member Nominating
Committee to draw up lists of nominees. The Vice President shall
oversee the nominating procedure. At least two names shall be proposed
for the positions of President, Vice President, Secretary, and Treasurer,
and—whenever possible—for Members-at-Large and the Student Representative
as well. In cases where a Member-at-Large or Student Representative
stands unopposed, write-in votes shall be recognized. All nominees must
be MTSMA members in good standing or agree to join MTSMA before the date
of the next election (see below).
The following requirements apply to student nominees:
||They should be engaged in graduate, preferably doctoral,
studies in the Mid-Atlantic region (see VI);
||They should expect to remain active students for at least
one year after taking office; and
||A student representative shall vacate office if completing
or discontinuing studies for more than 12 months before the expiration
of an elected term.
All officers and representatives shall be elected for a term
of two years. A member of the Executive Committee may run for reelection,
but not serve for more than two consecutive terms. The initial terms
of the President, Secretary and two of the Members-at-Large shall be three
years. Elections shall be held by mail or electronic ballot according
to procedures and schedules determined by the Executive Committee, and
each newly elected Executive Committee member will take office the following
September 1. The Executive Committee shall appoint replacements for
any vacancies arising between elections.
Only members in good standing of MTSMA may vote for officers,
Members-at-Large, and the Student Representative; and of these only music
theorists living, working, or studying in the Mid-Atlantic region may serve
on the Executive Committee. One may become a member in good standing simply
by paying current dues.
Membership in MTSMA shall be open to anyone, regardless
of geographical residence, but only members living, teaching, and/or studying
in the Mid-Atlantic region may serve on the Executive Committee.
Membership shall be individual, not institutional, and shall be open to
persons interested in any aspect of music theory. Applications for membership
should be made to the Treasurer.
For the purposes of the Society, the Mid-Atlantic region
consists of the states of Delaware, the District of Columbia, Kentucky,
Maryland, New Jersey, Pennsylvania, Virginia and West Virginia.
The Executive Committee, by a majority vote, shall determine
the classes of membership, the fees payable for each class of membership
so determined, and the time and manner of payment of such fees, which shall
be prior to enrollment by any member. Possible categories include:
active, retired, student, honorary, life.
The Executive Committee shall establish annual dues for
various categories of membership, and these shall be paid no later than
the date of the Society's annual meeting. Any member whose dues are
unpaid at that time will be suspended from membership until dues are paid.
In the event that dues are not required, membership can be established
by contacting the Treasurer of the Society.
VII. Conferences and Meetings of the Society
MTSMA shall hold annual conferences or meetings, normally
in the spring, with times and places to be fixed by the Executive Committee.
Additional conferences or meetings may also be scheduled, with dates and
places to be set by the Executive Committee. The Secretary shall
notify members of any conference or meeting at least 30 days before the
A business meeting shall be held every year, normally
at the annual spring conference, in every year in which an annual conference
takes place. At all such meetings a quorum shall be 15 MTSMA members.
The rules contained in the latest edition of Roberts Rules of Order shall
govern procedure at MTSMA's business meetings, except in the cases where
these procedures are inconsistent with the Bylaws of MTSMA.
The members of the Society in good standing shall have
exclusive voting power at meetings of the Society, and shall have one vote
each. Members may vote by mail or electronic ballot on matters specifically
designated by the Executive Committee.
Submissions for presentation at annual meetings of the
Society should be submitted to the Chair of the Program Committee (see
below). Submitters whose papers have been accepted for presentation
at other regional society conferences will also be considered for presentation
VIII. Standing Committees
The Standing Committees shall consist of three or more
members and a Chair, each appointed for one year by the President.
The President shall also serve as a member ex officio on all Standing Committees.
As need arises, successor or additional members of standing committees
may be appointed in the same manner, and other committees may be constituted
and appointed. Service on Standing Commitees is limited to current
members of the Society who are in good standing. The Standing Committees
||The Program Committee shall select the papers, panel
discussions, and other offerings to be presented at the next annual conference;
||The Publications Committee shall oversee any newsletters,
monographs, translations, and so on, that the Society may decide to initiate;
||The Liaison Committee shall maintain contact with the
Society for Music Theory and other national and regional music societies;
||The Nominating Committee, chaired by the Vice President, shall recommend candidates to
stand for all positions on the Executive Committee; and
||Any other committee deemed appropriate by the President.
IX. Parliamentary Authority
The rules contained in the current edition of Robert's
Rules of Order Revised shall govern the Society in all cases to which they
are applicable, unless these rules are inconsistent with the intent of
the Bylaws of the Society. The President or the Chair of a Standing
Committee may appoint a parliamentarian at her/his discretion.
X. Amendments to the Bylaws
The Bylaws may be amended at any annual business meeting
by two-thirds of the members present. An amendment may be proposed
by any single member, provided that:
||The proposed amendment is seconded by at least four other
||The proposed amendment is received by the Secretary no
less than 30 days in advance of the meeting at which the amendment is to
The Secretary shall mail the proposed amendment to the
membership at least 15 days prior to said meeting. A two-thirds majority
shall be required for the ratification of amendments to the Bylaws.
In case of dissolution of MTSMA, any assets remaining
after settlement of its obligations shall be disposed of at the discretion
of the Executive Committee, providing that this disposal be limited to
the purposes of MTSMA or to organizations that are then qualified as tax-exempt
organizations under section 501 (c) (3) of the Internal Revenue Code.
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