Second Annual Meeting

Esther Boyer School of Music
Temple University
Philadelphia, PA

April 26-27, 2004



BUSINESS MEETING MINUTES



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March 27, 2004
1:30-2:00 p.m.

The meeting was called to order at 1:30 p.m. by President Pamela Poulin.

1. The minutes of the 2003 Business Meeting were approved by unanimous acclamation.

2. President Poulin announced a call for a new institutional home for the journal GAMUT. While many thought it ideal that the host be a PhD -granting university with a substantial graduate-student population, members were in general agreement that a masters-granting institution would also be satisfactory. President Poulin said that the host institution would provide some resources for the journal while other resources would come from the Society. She also said that a new Editor for the journal will be necessary. Several institutions were suggested as possible locations: Princeton University, Penn State and the University of Virginia. Poulin said she would contact those institutions to determine their interest. Members wondered whether the Editor must also be at the host institution. Poulin said she would check with the leaders of the NY State Society to learn of their policy in this regard.

3. President Poulin reported that the Executive Board had approved Wilkes University in Scranton, PA as the site of next year’s meeting. Ellen Flint of Wilkes University stated that the two best dates are April 1-2 and April 8-9. The Board agreed that either would be fine, since no other societies have planned to host meetings at that time. The Board agreed to leave the ultimate decision as to dates to the hosting institution. President Poulin will notify the other Music Theory societies of our dates as soon as they have been finalized.

4. Kip Wile, Chair of the By-Laws Committee, made a report. Last year he and members of the committee collected all the by-laws of all the societies and compiled them into a single document. A list of most-desirable options was garnered and presented to last year’s membership, who agreed to operate under these by-laws until 2004, at which time they might be amended and approved at the 2004 business meeting. A copy of the By-Laws had been distributed to the membership and posted to the web site so that members could suggest changes, if necessary.

Discussion of the By-Laws was invited and several amendments were suggested.

  • Page 1, Article II, paragraph one. The last sentence was revised to substitute "may" for "will".
  • Page 2, Article III, item 7. Item 7 was revised to now read: "Establish fiscal policies, which may include the establishment and collection of membership dues;"
  • Page 4, Article VI, paragraph two. Kentucky and Washington, DC were added to the list of places considered a part of the Society’s region.
  • Page 5, A last sentence to Article VI was added. "In the event that dues are not required, membership can be established by contacting the Treasurer of the Society."
  • Page 6, Article X, sentence one. The word "a" was struck.
A motion to ratify the By-Laws, as amended, was made and seconded. The motion was carried unanimously by acclamation. Kip Wile and members of the By-Laws Committee were applauded for their excellent work.

5. Joel Phillips, Program Chair, reported that we received 27 proposals of which 17 were accepted. One of our acceptances could not attend due to a conflict with another presentation. Our participants were 43% women and 57% men. The proposals came from geographically diverse locations, ranging from Florida to Texas to Michigan to New York, and from as far away as Armenia.

6. President Poulin thanked several people for their fine work in putting together the conference. These people included Joel Phillips and the Program Committee, Ted Latham, Chair of the Local Arrangements Committee, and Paul Matthews, Society Webmaster. All of these individuals were recognized with rounds of applause from the membership.

7. President Poulin issued a call for a new Webmaster for the Society. Kip Wile volunteered to accept this responsibility. Joel Phillips will ask Rider University if it can provide institutional support for the web site.

8. President Poulin lauded Danny Beard for his work as recipient of the Second Annual Dorothy Payne Award for Best Student Paper, which included a framed certificate and a gift certificate.

9. Kristen Wendland was thanked for Chairing the Publications Committee. An invitation was made for a new Chair. William Bauer and Ted Latham agreed to Co-Chair this Committee.

10. Treasurer Steven Strunk presented his report, which was current as of March 25--just prior to the conference. At that time the Society had a balance of $1285.84. Since the beginning of the conference, he estimated that we had received an additional $800 in registration and banquet payments. He added that we expect to pay out about $200 for the Diamond Club Banquet facility and $400 for additional costs of the banquet. Until the Society’s application for non-profit status receives approval he will be responsible for any potential tax liabilities under the law.

11. Thanks were expressed to Pamela Poulin for the outstanding work she has done as President. This was followed by a round of applause from the membership.

The meeting was adjourned at 2:00 p.m.

Submitted by Joel Phillips, Secretary
March 29, 2004

Addendum to the Minutes of the Business Meeting
March 27, 2004, 3:00 p.m.

President Poulin announced that Carl Wiens of Nazareth College will be Program Chair for the 2005 Meeting. Persons interested in serving on the Program Committee or in being a Session Chair should contact President Poulin at poulin@peabody.jhu.edu.
 

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